MUST READ! Important Budget Information

Budget Builders,

This message is to announce very important budget process changes:

1. The due date for information entered into IFAS is being moved from Friday, March 6th to Monday, March 9th at 12:00 pm. The expectation is that by noon on Monday, you will have entered, and adequately reviewed with your supervisors, all FY 08/09 projections and FY 09/10 and FY 10/11 operating budget entries into IFAS.

2. Additional Budget Labs will be offered. The lab schedule will be as follows:

• Friday 9:00 am-12:00 pm and 1:00 pm-5:00 pm
• Saturday 9:00 am-5:00 pm
• Sunday 9:00 am-5:00 pm

Because we will be scheduling staff to run the labs over the weekend, we are asking that you RSVP so that we can confirm that people will be attending during those days. Please contact Leslie Erickson (ext. 7845) to confirm your attendance at any of the above listed lab sessions. If you confirm attendance in a lab and your schedule later changes so that you will not attend, we request that you let Leslie know before 5:00 pm on Friday, or call Roberta at (530) 902-7780 if you need to cancel your attendance in any of the weekend labs. We don’t want to have any of the Finance staff or Budget Team come in for the labs over the weekend if nobody will actually be attending.

3. IFAS will be down on Saturday morning from 8:00-9:00 am for maintenance activities being conducted by the vendor. Please do not attempt to access IFAS during this timeframe.

4. Everyday between now and Monday, we ask that you log out of IFAS at 11:00 am, 3:00 pm, and 7:00 pm for 15 minutes each time so that we can run updates to reflect the latest information entered into the IFAS system. Updating the numbers this often will allow you to run reports that will reflect the most current information entered into the system. The updates occur more quickly when people are not logged into the system.

We want to thank you for all your patience and understanding as we’ve worked through issues with the new budget process and financial system. The feedback and information we have received from you has been very helpful to us for getting important pieces of the budget right. We’re hopeful that this small amount of additional time in the schedule will help you work through the final last minute issues that are coming up and at least reduce some of the time pressures you are all experiencing.

Please contact the Budget Team or Finance Liaisons with any questions you may have.

Thank you.

Budget Team